Rugby visitor centre

Privacy Notice

This privacy notice sets out how and why we use the personal data you provide to us, which will differ depending on how you interact with us. It applies to personal information provided by e-mail, telephone, social media, face-to-face and the online ticket booking system for the World Rugby Hall of Fame.

Who are we?
Rugby Visitor Centre 
Little Elborow St.
Rugby
CV21 3BZ

Rugby Visitor Centre is part of Rugby Borough Council.


The data controller is: 
Rugby Borough Council 
Town Hall 
Evreux Way 
Rugby CV21 2RR 
United Kingdom 

We will store the data collected electronically on an appropriately secure server and restrict access according to our data security policies. Data collected on hard copy will be stored in an appropriately secure manner and location with appropriately controlled access. All our employees and data processors, who have access to and are associated with the processing of personal data, are legally obliged to respect the confidentiality of the personal data that we hold.


Personal data, Legal Basis and Consent
The personal data we would like to collect from you may include details as outlined in the table further below.
There is a number of legal bases that mean we can use (or 'process') your personal information. One such basis is 'Legitimate Interest', which means we can process your personal information if:
We have a genuine and legitimate reason
and
We are not harming any of your rights and interests.
When we process your personal information for our legitimate interests, we will consider and balance any potential impact on you and your rights under data protection and any other relevant law. Our legitimate business interests do not automatically override your interests.
 

Consent                                                                                                                                                                                                                                                                   

Your consent is required to collect or process your personal information in relation to receiving marketing material. You can withdraw your consent at any time by following the instructions contained in the emails that we send, or by contacting us.

Personal Data Description

Processing Reason

Legal Basis

Name, postal address, e-mail address, telephone number

Ticket sales and bookings

This is required for the contract (sale of the product or service)

 

To keep and update records and details associated with the sale or booking

This is required for the contract (sale of the product or service)

 

Booking administration and service updates

This is required for the contract (sale of the product or service)

 

Correspondence connected with the services being provided

This is required for the contract (sale of the product or service)

 

Dealing with complaints or enquiries

On the basis of Legitimate Interests

 

To receive promotions and marketing, including newsletters

We will only send you these communications via email if you give your consent for us to do so

 

To enter into a prize draw or competition

On the basis of legitimate interests – to contact you if you win. Personal data will be destroyed after the competition has closed unless you have expressly chosen to opt-in to a newsletter

Bank Details

Bank details are required to process ticket.

We do not receive or retain these details if you pay online.  

Any information you provide to us over the phone is keyed in directly into payments terminals and is never recorded nor stored onto hard copies

This is required for the contract (sale of the product or service)

CCTV footage

For your safety and security CCTV is in operation in public areas of Rugby Visitor Centre and Rugby Art Gallery & Museum. This footage is stored temporarily.

Our and your legitimate interests – keeping you, our staff and the buildings safe.


Disclosure 
We do not disclose or sell personal data to any third parties or external organisations, other than companies carrying out work on our behalf. We retain responsibility for your data and ensure that these organisations only act on our instructions.


We share data with:

  • E-mail marketing service: The Rocket Science Group LLG, which subscribes to the EU/US Privacy Shield. The Rocket Science Group LLG may only use your personal data in accordance with our instructions. 
  • Ticket booking: Sportsbooker. Sportsbooker may only use your personal data in accordance with our instructions. Read the SportsBooker privacy policy: https://sports-booker.com/privacy-policy-2/  
  • World Rugby Limited, for World Rugby Hall of Fame competition prizes. World Rugby Ltd. may only use your personal data in accordance with our instructions. Read World Rugby Ltd's policy.  
  • We will also share details about how you use our website with Google analytics, for the purposes of monitoring and improving our web systems. Your IP address is anonymised within the Google Analytics system and we do not have access to any personally identifying information. If you respond to any of our email or online advertising and are logged into Facebook, information about how you use our website will be passed to Facebook for analytics. We do not have access to any personally identifying information. If you watch any embedded Youtube clips on our website, information about how much of the clip you watched will be passed to Youtube for analytics. We do not have access to any personally identifying information.

Retention period 
We will process your personal data whilst we are providing you with the service that you have requested. We will store the personal data until we find that your details are no longer valid or until you withdraw your consent. 
 

Your rights as a data subject 
You have the right: 

  • to request a copy of the information that we hold about you;
  • to correct data that we hold about you that is inaccurate or incomplete; 
  • in certain circumstances you can ask for the data we hold about you to be erased from our records; 
  • where certain conditions apply to have a right to restrict the processing; 
  • in some circumstances, to have the data we hold about you transferred to another organisation; 
  • to object to certain types of processing such as direct marketing; 
  • to complain if we refuse a request you may make using these rights and you are not happy with our reason. 

We may refer any request you may make using these rights to another organisation, if they have been involved in processing your personal data.  

COVID-19 NHS Track and Trace

When you book a ticket online, you will be required to register on our booking system. This is essential for you to receive your ticket and to manage future bookings, should you wish to re-visit. Furthermore, in line with COVID-19 government guidance, the personal details you provide as part of booking may be used to support the NHS Track and Trace process. 

If you book in person with a member of staff, you will be offered a system registration for the purposes outlined above. Should you wish to decline, we will only record essential contact tracing details; these will be kept for 21 days to ensure they can be passed on to the NHS Track and Trace scheme if necessary.

Changes to this Privacy Notice

We regularly review our privacy notice, and may make changes time to time. Any changes made will be posted to this page, and will apply from the time we post them. This privacy notice was last changed on  30 July 2020.

Complaints 
If you are unhappy about how we are handling your personal data you can complain to the Data Protection Officer. You can also complain to the Information Commissioner’s Office. 
The details for each of these contacts are:  

The Data Protection Officer: Rugby Borough Council, Town Hall, Evreux Way, Rugby CV21 2RR

The Information Commissioner's Office: Information Commissioner's Office, Wycliffe House, Water Lane, Wimslow SK9 5AF 

More information 
You can find more information about how we use personal information and your rights at www.rugby.gov.uk 
Cookies
In order to make the The Rugby Town website easier to use and to improve our service, we sometimes place small amounts of information on your computer. These are known as cookies and they are used by most major websites. You can find out more about The Rugby Town's use of cookies at https://www.rugby.gov.uk/info/20030/information_and_data/388/privacy/11